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Attendee Guide: How to Join and Participate in a Meeting

Welcome to the Attendee Guide! This document will walk you through everything you need to know to successfully join and participate in a Plug-N-Meet video conference.

First Steps: Joining a Meeting​

When you first enter a PlugNmeet room, you will be prompted to choose how you want to join the audio session. This is your most important first step.

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  • Microphone: Choose this option to speak and participate in the meeting. Your browser will ask for permission to access your microphone.
  • Listen only: Choose this option to join without a microphone. You will be able to hear everything but will not be able to speak.

Important: This choice is not permanent. If you join in "Listen only" mode, you can easily activate your microphone later from the main control bar (if the moderator allows it).

Section 1: The Attendee Control Bar​

These are the basic controls you will use during the meeting, located at the bottom of the screen.

  • Microphone: Click this icon to mute or unmute yourself.
  • Webcam: Click this icon to start or stop sharing your webcam. You can choose a virtual background before you share.
  • Raise Hand: Click this icon to signal to the moderator that you have a question or wish to speak.

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Section 2: Participating in the Meeting​

These features allow you to interact with the moderator and other participants.

Using the Chat​

  • Public Chat: Click the Chat icon to open the main chat panel where you can send messages to everyone.
  • Private Chat: To send a private message, open the Participants list, click the three-dot menu next to a user's name, and select Send private message.

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Viewing the Participant List​

  • Click the Participants icon to see a list of everyone currently in the meeting.

Responding to Polls​

  • If the moderator starts a poll, you will see a notification. You can open the Polls tab in the participant panel to cast your vote.
Vote in a Poll

Section 3: Viewing Content​

The moderator can share various types of content during the meeting.

  • Viewing a Shared Screen: If the moderator shares their screen, it will automatically appear in the main area of the interface.
  • Interacting with the Whiteboard: If the moderator activates the whiteboard, you will be able to see what they are drawing. They may also give you permission to draw on the whiteboard yourself.
  • Viewing a Shared Video: If the moderator shares a video, it will appear on your screen with playback controls.

Section 4: Breakout Rooms​

The moderator can split the main session into smaller Breakout Rooms for group activities.

  • If you are assigned to a room, you will see a notification inviting you to Join.
  • You will be taken to a new, smaller meeting room. When the breakout session is over, you will be returned to the main room automatically.
Join a Breakout Room

Section 5: Leaving the Meeting​

  • To leave the meeting, click the three-dot menu in the top-right corner and select Log out.

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